The internship position is located in the United Nations Joint Staff Pension Fund Pension Administration (UNJSPF-PA), Office of the Deputy Chief Executive of Pension Administration (DCEPA), Human Resources (HR) Team. The UNJSPF is an inter-agency body established by the United Nations General Assembly in 1949. The Pension Fund pays benefits in 17 currencies to more than 70,000 beneficiaries who reside in more than 190 countries, and services more than 130,000 participants who work in the 25 Member Organizations of the Pension Fund.
The internship, based in New York City, is UNPAID and full-time. The internship is for a period of three months and can be extended up to six months, working five days per week under the supervision of the Administrative Officer, UNJSPF PA HR team. Internships may be undertaken on the basis of flexible working arrangements.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
Under the supervision and guidance of the Administrative Officer and working closely with the rest of the HR Team, the intern will be expected to:
1) Support data collection and UNJSPF-PA HR reporting and analysis needs, while coordinating the development of improved HR reporting;
2) Draft supporting documents, such as Standard Operating Procedures (SOP) for filing, regular reporting plan/timeline, report templates and related documents to facilitate the implementation of the improved reporting practices;
3) Support different Organizational and UNJSPF-PA initiatives, including the HR and learning and career development strategies, gender parity, geographical representation and inclusivity initiatives;
4) Create, update and maintain Excel tables/reports, surveys and Power Point Presentations;
5) Support the restructuring of the filing system and the revamping of the internet in MS SharePoint;
5) Provide support to selection and recruitment activities;
7) Provide administrative support for daily office operations, including drafting routine communications such as broadcasts and individual responses to client queries;
8)Perform other duties as required.
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others ’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
1. Applicants must meet one of the following requirements:
a) Be enrolled in a graduate school programme (second university degree or equivalent or higher);
b) Be enrolled in the final academic year of a first university degree programme (Bachelor's level or equivalent); or
c) Have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one-year period of graduation;
2. Be computer literate in standard software applications;
3. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
4. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.
Potential candidates will be contacted by the hiring manager directly for further consideration.
REMOTE INTERNSHIPS (COVID-19): In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
(1) Title of the degree currently being pursued by the applicant and the specific subjects
(2) Graduation Date (When will you be/are graduating/have graduated from the programme?)
(3) List of IT skills and programes that you are proficient in;
(4) List your top three areas of interest;
(5) Explain why you are the best candidate for this specific internship;
(6) Explain your interest in the United Nations Internship Programme and how an internship with the UNJSPF-PA fits within your education/career plan;
(7) Available start and end dates for internship. In your online Personal History Profile, be sure to include all past work experiences (if applicable), IT skills, and three references.