Intern - Procurement
Org. Setting and Reporting
The Procurement Unit internship is located in the Procurement Unit (PU) within the Division of Administration and is for a period of two to six months, depending on the needs of the Division.
The internship is Non-Paid and full-time.
Interns work five days per week (37.5 hours) under the supervision of a staff member within PU in the Division of Administration, but they may undertake flexible working arrangements, subject to certain conditions.
The intern will work directly with Chief of Procurement Unit. Duties may include, but are not limited to:
-Get acquainted to the Procurement Unit’s activities, following with methods described in manuals and regulations;
-Analysis and application of a Business methodology to identify and improve the processes developed by the division;
-Possibility to work close to the IT division, helping the development and upgrade of a Tracking Tool;
-Exposition to different cultures and backgrounds, with many conferences, meetings and discussions;
-Assist with the preparation of documents and implementation of the document/file management system;
-Performing other ad hoc duties as required and other related initiatives and activities;
-Participating in team meeting;
-Conducting research on best practices and potential solutions to identified issues;
-Preparing reports and statistics;
-Routine follow up action on procurement on behalf of the supervisor and inform supervisor of status;
-Oral/written responses to queries from internal and external clients regarding procurement matters;
-Maintenance of an effective filing system for financial records and documents;
-Participation in the trainings for the operations and projects staff on Procurement;
-Contributions to knowledge networks and communities of practice.
-Perform any other tasks, as assigned by the supervisor;
-Coordinating with different stakeholders;
-Assistance in drafting and preparing official documents;
-Providing administrative support to ongoing projects.
The United Nations Core Competencies include:
-Communication: Ability to draft clearly and concisely, good written and oral language skills.
-Teamwork: Good interpersonal skills, ability to work collaboratively with colleagues from different national and cultural backgrounds to achieve organizational goals.
-Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view.
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
- Applicants must meet one of the following requirements:
a)be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b)be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
c)have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation.
- Be computer literate in standard software applications;
- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views.
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.
Potential candidates will be contacted by hiring manager directly for further consideration.
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
- Title of degree you are currently pursuing.
- Graduation date (When will you be/have graduating/graduated from the programme?)
- IT skills and programmes that you are proficient in
- Top three areas of interest
- Explain why you are the best candidate for this specific internship
- Explain your interest in the United Nations Internship Programme
In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Please note that due to the high volume of applications received, ONLY successful candidates will be contacted.