【联合国日内瓦办事处】Intern - Flexible Workplace Support(工作地点:日内瓦 截止日期:2019年12月20日)

发布时间:2019-12-02 浏览量:25 二维码

Intern - Flexible Workplace Support, I (Temporary Job Opening)

United Nations Office at Geneva

岗位领域:其他 工作性质:实习

学历要求:本科及以上 岗位职级:其他

工作地点:Geneva 截止日期:20 December , 2019

岗位信息网址:https://careers.un.org/lbw/jobdetail.aspx?id=127123&Lang=en-US

职位描述

Org. Setting and Reporting


As part of the Strategic Heritage Plan (SHP) a New Permanent Office Building of approximately 22,371 m2 with full implementation of flexible workspace strategies is being constructed at the premises of the Palais des Nations. The interior layout of the New Permanent Office Building was designed from the outset to accommodate predominantly open workspaces, incorporating the built-in flexible infrastructure, necessary to accommodate various groups of occupants both during the initial utilization of the building as a swing space and in its final occupancy configuration. In this context, the internship focuses on the customization of the furniture layout in the New Permanent Office Building, thereby catering to different client needs and maximizing staff welfare and productivity.


The internship position is located in the Strategic Heritage Plan (SHP), Division of Administration, United Nations Office at Geneva. The intern will report to the Chief, Design and Construction, SHP.


The internship is for a duration of six months on a full-time basis.


The internship is UNPAID.

Responsibilities


The internship offers an opportunity to participate in the day-to-day tasks related to the realization of key architecture and change initiatives within a large-scale project impacting the workplace and ways of working of UN staff. The key missions include assisting the project team in the implementation of a Furniture Mock-Up, a Flexible Working Pilot and the development of a “Flexible Workplace” User Manual.


The duties of the intern may include, but are not limited to:

Furniture Mock-Up:

-Assists the SHP team during the end user mock-up tours, describes the furniture features and intent, explains the scoring methodology and user questionnaire as well as gathers and analyses questionnaire data after end user visits;

-Supports the SHP team in their communication with stakeholders, ensuring the catalogue of furniture usable in their areas as well as other available options are clearly explained;

-Assists in organising and attends team meetings with stakeholders, incl. formulating and sending of invites, collecting stakeholder feedback, preparing meeting minutes and performing document management;

-Contributes to the sign-off of the furniture layouts by stakeholders and to the finalization of purchase orders, trains key partners and UN staff on the use and ergonomics of the selected furniture, with a focus on the safety and security aspects.


Drawings update:

-Assist the implement on CAD drawings of the furniture.

-Assist the BIM manager to update the interior layouts.


Flexible Working Pilot:

-Assists staff during their installation in the pilot offices and acts as a point of contact between the Information, Communication & Technology Service, the Facilities Management Service and the SHP project team;

-Participates in development of questionnaires and collects feedback on pre- and post-occupancy evaluations;

-Analyses feedback and contributes to “Flexible Workplace” User Manual content development.


Flexible Workplace” User Manual:

-Assists in organising and attends meetings with key partners involved in the development of the “Flexible Workplace” User Manual, attends meetings and collects feedback;

-Assists in the drafting of the “Flexible Workplace” User Manual;

-Assists in defining the selection criteria for identifying “change champions” in each end users’ group and trains end users on the “Flexible Workplace” User Manual;

-Helps preparing staff for the upcoming change in their ways of working, sensitizes staff on the Flexible Workplace and provides necessary trainings;

Competencies


CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.


TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


PLANNING & ORGANISING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


PROFESSIONALISM: Very good attention to detail; conceptual skills and ability to conduct independent research, identify issues and summarize diverse information; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; good understanding of the UN's mission and organizational set-up.

Education


To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:


- Applicants must meet one of the following requirements:

(a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one-year period of graduation;